End-to-End-Process to the ESEF and ESG Annual Report
The leading editorial system SmartNotes increases efficiency in the creation of annual reports as well as iXBRL reports and helps you to easily implement the current ESG requirements.
End-to-end process in one software solution: working with SmartNotes from the first data import and the subsequent input of corrections, to the publication of the annual report in a print-ready layout without media discontinuity. The simple handling with well-known Microsoft Office products, the clear menu navigation, and the automated execution of manual work steps guarantees you the fast and efficient creation of any kind of business reports. Thanks to the publication-ready layout you minimise not only costs, but also strenuous communications with the agency.
SmartNotes in detail
From the initial data import, through subsequent correction updates, to the finished print-ready annual report - a solution that meets all requirements.
Our Disclosure Management SmartNotes allows you to import figures from all common consolidation and ERP systems including: SAP, LucaNet, HFM, Cognos and many more. Any charts, diagrams and even individual figures contained in the text are automatically filled in.
Whenever data is imported, our Disclosure Management software displays a list of any chapters containing modified values. This allows the user to see at a glance which parts of the report require manual revision. Validation rules can be adjusted according to context and any data inconsistencies are then highlighted on the dashboard.
Thanks to the integrated roles and authorization function, access to the various report components can be authorized on a person-by-person basis. From SMBs to global corporations, SmartNotes caters for customers of all sizes.
Using the "factory" functions you can transfer content from master to sub-documents and re-use identical text blocks for efficiency. For example, separate financial statements or risk reports can be produced in an assembly line fashion.
Our generic and certified AMANA XBRL Engine supports the editing of any number of taxonomies. SmartNotes not only ensures that your reports comply with the new European Single Electronic Format (ESEF) regulations, but also helps you to prepare your SEC filings and any other local GAAP reports in XBRL Format (e.g. UK GAAP) with ease.
With the automatic historization of the contents, our Disclosure Management SmartNotes contains a full audit trail and offers auditability. Individual requirements can be integrated, e.g., via freely definable workflows.
The integrated Layout Robot produces a high-resolution layout within the system. Your reports can be printed straight out of SmartNotes without having to rely on a graphic agency to put it into InDesign for you.
Layouts directly from SmartNotes:
Consistent business reports with SmartNotes
Through our Disclosure Management SmartNotes, you cover the entire process from data capture and valuation to submission and reporting. The automated data flow and integrated XBRL tagging enable combined financial and ESG reporting - quickly and easily. In doing so, we support both the increased tagging requirements of ESEF reporting and the implementation of consistent ESG reporting, which will become mandatory for many companies from 2024. Fundamentally, SmartNotes is based on Microsoft Office products. However, the content controls here can be conveniently inserted, edited or deleted via the context menu.
This guarantees fast and reliable ESEF and ESG reporting!
ESG Reports –
recent developments and AMANA contribution to the EFRAG working group
The recommendations of the TCFD (Task Force on Climate-related Financial Disclosures) are on the agenda for corporate reports.
The nomination of an International Sustainability Standards Board at IFRS Foundation is a result of the ESG standardisation need expressed by capital market participants, Switzerland proposed Geneva as a location for the new board and announced the binding implementation of the TCFD for the 2023 financial year. Germany 2023.
Setting the right priorities in the vast field of the ESG topics poses a big challenge. Our SmartNotes clients have been continuously extending the use of SmartNotes to ESG reporting content for many years. See below the testimonials of our clients in this context.
AMANA strongly supports the suggestion for cooperation between EFRAG and IFRS Foundation by Accountancy Europe.
AMANA is actively contributing to the most recent and concrete developments in this area. Richard Bössen, Head of our XBRL Development Team, is a member of the working group at EFRAG. EFRAG has recently published a “Working paper on climate standard prototype”. The development of the XBRL standard is in the scope of the working group activities. The adoption of upcoming standards in different European countries is just a matter of time.
Benefits with our Disclosure Management Software
External agency costs are considerably reduced through the creation of print-ready reports.
With SmartNotes, a high level of data consistency is achieved within a report or between different reporting languages. The central user interface provides a single point of truth, so that all contents are centrally available to all employees.
An automated execution of manual activities by SmartNotes. This includes, for example, data consistency between tables, continuous texts, various report languages and the roll-forward functionality.
Reduce coordination between your departments with our Disclosure Management system. Our software supports you both internally and externally by a ‘single point of truth’ approach and the possibility to produce reports and presentations ready for printing. In addition, you can simply create (partial) documents and automatically compare report versions. The precise tracking of changes after a data import and a variety of evaluations for the most important report information also supports the process.
Reporting is done in the familiar Microsoft Office products, which reduces the amount of training required to use SmartNotes.
The AMANA XBRL engine integrated with SmartNotes enables you to create consistent XBRL, iXBRL, and ESEF reports.
Factsheet
Get an overview of the key features of our Disclosure Management SmartNotes. In the end-to-end process to the ESEF and ESG annual report.
Publication Series
In our first issue of our REPORTING PROCESS series, we would like to introduce you to the challenges of working with a wide range of stakeholders.
Text block tagging
The new challenge is the so-called text block tagging of the annex, which can also have a significant impact on the reporting process. In our whitepaper on text block tagging, you will find all the information you need to ensure that the ESEF business report preparation process runs smoothly.
Webinars
Get an overview of the webinars on our intelligent software solution SmartNotes.
Webinars of ESEF and our Disclosure Management SmartNotes
Disclosure Management SmartNotes: End-to-end process to the ESEF and ESG annual report
Our Disclosure Management SmartNotes increases the efficiency in the creation of annual reports and iXBRL reports and helps you to implement the ESEF and ESG requirements. Work with SmartNotes from the first data import, through the input of corrections, to the publication of the annual report in a print-ready layout without media discontinuity. Our Disclosure Management System relieves you of the manual work steps so that you can concentrate on essential content.
Referents: Björn Bielesch
SmartNotes - Layout-Roboter, InDesign-Converter and SN-Layout-Helper
With our two-part SmartNotes layout module - consisting of the InDesign Converter and the Layout Robot - we enable you to create a print-ready report directly from SmartNotes. You can take two different paths with our solutions. If you continue to work with your external layout agency or your internal layout team, e.g. your IR department, then you can use our InDesign Converter to avoid time-consuming and costly correction loops. With it, you can do up to 80% of the preliminary work in terms of layout and provide your agency with a directly processable document. Alternatively, you can use our layout robot in SmartNotes to create a print-ready report. It can be flexibly adapted to your table layout and controls it centrally, so you can achieve a consistent print-ready report layout in no time at all.
Referents: Nicole Tödtmann
ESG Reporting with AMANA: Automated Data Flow and integrated XBRL Tagging
The current European Sustainability Reporting Standard (ESRS) exposure draft, as published by EFRAG defines 178 sector-agnostic disclosure requirements, sector specific disclosure requirements are not yet defined. Those disclosure requirements describe hundreds of single data points and narrative disclosures that must reported in a human-readable report, as well as in a digital and machine-readable format. It includes data points on water and energy consumption, Greenhouse Gas emissions, pollution, biodiversity as well as many social aspects like disclosures on workforce. Policies, targets, and specific action plans will have to be reported in order to see how companies are going to face the challenges of a changing world and climate change.
In our webinar, we are going to summarize the challenges regarding the actual reporting and publication process, which includes:
• How to calculate, collect and consolidate the required data points by using solutions from AMANA partners.
• Using disclosure management software to be able to work collaboratively on the sustainability statements.
• Automate the data flow from various sources into management reports in order to eliminate manual and error-prone process as well as to optimize the last-mile reporting process.
• Options how to handle formatting and the production of glossy and ready-to-print reports in Word or InDesign as well as online reports.
• Digital tagging of sustainability and financial statements with the ESRS or ISSB XBRL taxonomy.
• Auditing and publication of the final report.
Referents: Richard Bössen and Philipp Stampfuss
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