End-to-End-Process to the ESEF annual report

The leading editorial system SmartNotes increases efficiency in the creation of annual reports as well as iXBRL reports and helps you to easily imple­ment the current ESEF require­ments.

End-to-end process in one software solution: You work with SmartNotes from the first data import to the input of corrections to the pub­lication of the annual report in a print-ready layout without media dis­continuity. The simple handling with the well-known Microsoft Office products, the clear menu navi­gation as well as the automated execution of manual work steps guarantee you a fast and efficient creation of business reports of any kind. Thanks to the publication-ready layout, you minimise not only costs but also strenuous commu­nications with the agency.

SmartNotes im Detail

End-to-end-process
End-to-end-process

From the initial data import, through sub­sequent correction updates, to be finished print-ready annual report - a solution that meets all requirements.

Flexible interfaces
Flexible interfaces

Our Dis­closure Mana­gement SmartNotes allows you to import figures from all common conso­lidation and ERP systems, including SAP, LucaNet, HFM, Cognos and many more. Any charts, diagrams and even individual figures contained in the text are auto­matically filled in.

Number management
Number management

When­ever data is imported, our Disclosure Management displays a list of any chapters containing modified values. This allows the user to see at a glance which parts of the report require manual revision. Validation rules can be adjusted according to context and any data incon­sistencies are then high­lighted on the dash­board.

Correction concept
Correction concept

Thanks to the integrated roles and authori­zations function, access to the various report com­ponents can be authorized on a person-by-person basis. From SMBs to global cor­porations, SmartNotes caters for customers of all sizes.

Similar reports
Similar reports

Using the "factory" functions you can transfer content from master to sub-documents and re-use identical text blocks for efficiency. For example, separate financial state­ments or risk reports can be produced in an assembly line fashion.

ESEF reporting
ESEF reporting

Our generic and certified AMANA XBRL Engine supports the editing of any number of taxonomies. SmartNotes not only ensures that your reports comply with the new European Single Electronic Format (ESEF) regulations, but also helps you to prepare your SEC filings and any other local GAAP reports in XBRL Format (e.g. UK GAAP) with ease.

Full-Audit-Trail
Full-Audit-Trail

With the automatic his­torization of the contents, our Disclosure Management SmartNotes contains a full audit trail and offers audi­tability. Individual require­ments can be integrated, e.g. via freely definable workflows.

Print-ready layout
Print-ready layout

The integrated Layout Robot produces a high-resolution layout within the system. Your reports can be printed straight out of SmartNotes without having to rely on a graphic to put it into InDesign for you.

Over­view of the bene­fits that AMANA and SmartNotes can deliver four your business:

Annual reports in 2021 - comply with ESEF and iXBRL using SmartNotes

End-to-End-Process with SmartNotes

The new European Single Electronic Format (ESEF) directive requires that all listed companies and issuers subject to IFRS standards from 2020, prepare their annual reports in iXBRL (Inline XBRL) and XHTML format. SmartNotes is equipped with our XBRL-certified software and supports all XBRL and IFRS taxonomies, making it a fast and reliable ESEF tool for accurate and compliant reporting.

Download a free trial (from Version 7.4 onwards) and discover for SmartNotes broad functionality and efficiency in compliance with ESEF requirements.

Benefits with our Disclosure Management Software

Cost saving
Cost saving

External agency costs are consi­derably reduced through the creation of print-ready reports.

Quality improvement
Quality improve­ment

With SmartNotes, a high level of data consis­tency is achieved within a report or bet­ween different report languages. The central user interface provides a single point of truth, so that all contents are centrally available to all employees.

Time saving with SmartNotes
Time saving

An automated execution of manual activities by SmartNotes. This includes, for example, data consis­tency between tables, continuous texts and other report languages or the roll-forward functio­nality.

Process optimization with our Disclosure Management
Process optimization

Reduce coor­dination between your depart­ments with our Disclosure Management. Internally, a single point of truth approach supports you and externally, the possibility to produce reports and presen­tations ready for printing. In addition, you simply create (partial) documents and auto­matically compare report versions. The precise tracking of changes after a data import and a variety of eva­luations for the most im­portant report information also support the process.

Microsoft Office products
Microsoft Office products

Reporting is done in the familiar Microsoft Office products, which reduces the amount of training required to use SmartNotes.

Certified XBRL processor
Certified XBRL processor

The AMANA XBRL engine inte­grated with SmartNotes enables you to create consistent XBRL, iXBRL, and ESEF reports.

Webinars of ESEF and our Disclosure Management SmartNotes

Disclosure Management SmartNotes: End-to-end process to the annual report

Our Disclosure Management SmartNotes increases the effi­ciency in the creation of annual reports and iXBRL reports and helps you to imple­ment the ESEF require­ments. You work with SmartNotes from the first data import, through the input of corrections, to the publication of the annual report in a print-ready layout without media discon­tinuity. Our Disclosure Management System relieves you of the manual work steps so that you can concen­trate on essential content.

Referents: Björn Bielesch and Nina Schüller

Tips & Tricks for Word in combination with SmartNotes

Word in combi­nation with SmartNotes offers a variety of possi­bilities to edit, automate and layout texts. In this workshop we will discuss typical stumb­ling blocks such as margins, table layouts, table of contents, we will give tips and reveal one or two tricks how you can optimally structure and edit your documents.

Referents: Tamino Kschischan and Thomas Lohrengel

Ready-to-publish Reports from Word with the SmartNotes Layout Robot

End-to-end process from the first data import to the ready-to-publish annual report in your corporate design from Word with SmartNotes. The timely preparation of annual reports remains an impor­tant process; however, publishing annual reports in a high-quality layout might be very time-consuming and error-prone. The design of the report is often done by external agencies and is a manual effort. We will show you, in a live demon­stration, how you can use the layout robot within SmartNotes to create a high-quality reports without the InDesign and therefore reducing the involve­ment of an agency to creative decisions support. With the addition of our XBRL Tagger, the ESEF reports (European Single Electronic Format) can be easily produced as well.

Referents: Tamino Kschischan, Thomas Lohrengel and Nicole Tödtmann.

SmartNotes InDesign Interface

With the SmartNotes InDesign interface, you can reduce the time-consuming communication and correction loops up to the layout with your agency to a minimum. We offer you the possibility to create a result document which the agency can process directly. 100% of the content and 80% of the layout can thus be delivered to the agency in the first step. Time and cost-intensive correction loops are a thing of the past.

Referents: Vanessa Höhn and Nicole Tötdmann

Testimonials

Primeo Energie

"We use SmartNotes to compile four inde­pendent annual reports, one group report, and three segment reports. From the point of view of commu­nication and proce­dures, it was crucial for us that the reports, created with Word, were fully ready for printing. SmartNotes fulfills this task skill­fully. In particular, we benefit from auto­mation advantages, espe­cially in the financial reporting sector. In addition, from the outset we now have only print-ready reports in our internal process, which is very helpful and efficient for cor­rections or content coor­dination."
Joachim Krebs
Primeo Energie
Leiter der Konzernkommunikation

Bayer AG

"With the implemen­tation of SmartNotes, we have continu­ously improved our financial statement prepa­ration process. The interfaces to the pre-system and the flexi­bility within the tool ensure that our accounts are always transparent and comprehensible. This not only saves time, but also enormously reduces the error rate in the preparation process. Thanks to the auto­mated support in terms of design and layout, we can concen­trate on the content aspects until publication. The SmartNotes support team has always supported us well in this and has always been compe­tently available to answer questions as well as comments."
Sandra Koetter
Bayer AG

BLG LOGISTICS GROUP AG & CO. KG

"By imple­menting SmartNotes in our processes, we were able to automate the creation of our annual reports, our ESEF reporting and other internal and external reports. This has not only enabled us to save capacity in the long term, but also to reduce the length of the creation process and the paper-based correction loops to a minimum. Above all, the efficient number management as well as the creation of finished PDF reports have reduced the recon­ciliation processes in our company. In addition, the SmartNotes project and support team was always there to help us with any questions."
Ole Kindt
BLG LOGISTICS GROUP AG & Co. KG
Financial Reportin

Glencore

"We imple­mented SmartNotes for our financial and production reporting and have reached a high level of automation in our work process. The ex­cellent fun­ctio­nalities for numbers as well as the design imple­menta­tion within SmartNotes has made the reporting process both more efficient and completely trans­parent. The SmartNotes project team supported us compe­tently and profes­sionally throug­hout the entire im­plemen­tation period."
Aniko Boender
Glencore
Group Financial Reporting

Idorsia

"SmartNotes signi­ficant­ly facili­tates Idorsia’s Financial Reporting process and was parti­cularly helpful in the IPO (Initial Public Offering)​ process and for the first finan­cial reporting a few weeks after the demerger. Using the strong colla­bora­tion and review capa­bilities, and how layout changes can be easily imple­mented, SmartNotes allows to focus on quality and consistency.“
Ian Norris
Idorsia

Duferco

"We are using SmartNotes for two reports on a quarterly/semi­annual basis. SmartNotes has a highly sophisticated functio­nality for financial reports and helps us to concen­trate on content while auto­mating numbers in tables in text. The roll-forward functio­nality is also very helpful and allows us to produce the first versions of the next period reports in just couple of minutes. Although we are not a public company, with no require­ment to publish our finan­cial statements, we never­theless use the Layout Robot feature to prepare internal reports with professional layouts for our main stake­holders (shareholders and banks)."
Antonelra Rago & Flora Pesenti
DITH Group
Finanzberichterstattung Konzern

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